VENDOR INFORMATION

 

Thank you for your interest in being a vendor at the 16th Annual Taste of Maplewood Street Festival! The Taste of Maplewood is a culmination of  Maplewood and Richmond Height’s most renowned restaurants, beloved boutiques, and unique specialty stores.

Since the event’s inception in 2009, we have been committed to preserving the integrity of the event and the spirit of the Chamber, by limiting vendor opportunities to local businesses in Maplewood and Richmond Heights, and membes of the Chamber. While we appreciate the interest and inquiries of businesses outside our boundaries who wish to participate, we are dedicated to serving and promoting our local businesses and Chamber Members through this event platform.

New in 2024

Golf Carts Some businesses have inquired about utilizing golf carts for the event. Golf Carts are permissable with guidelines including no golf carts on the street during the event, only for set-up and clean up. If choosing to utilize a golf cart, businesses will need to agree to the policy before being assigned a parking place to use at the event.  Golf carts are not coordinated by the Chamber, however, some businesses (including the Chamber) have found luck with M&M Golf Carts-rentals@mmgolfcars.com | w: www.mmgolfcars.com
p: 573-581-8188 ext. 121

Tent/Table Renting Vs. Bringing Your Own- Vendors who choose to bring their own tent will also be responsible for providing their table. It’s all or nothing. We have a ZERO TOLERANCE policy in regard to tent safety. If you choose to bring your own tent- you must also secure the tent with weights (minimum 30-40 pounds) on each corner. The weights must be securely anchored to your tent. Vendors who do not comply with this cannot participate and will NOT RECEIVE A REFUND.

An Early Registration Discount (EDR) is offered through April 17th for vendors who register AND pay by 4/17.

We are working with a new tent company in 2024 which requires our order to be placed by April 19. Please plan accordingly.

Participation Criteria

Participation as a vendor requires that businesses meet one of the following criteria:

1) Be a Chamber Member of the Mid County Chamber of Commerce as of December 30, 2023
OR
2) Hold a business license in the City of Maplewood or City of Richmond Heights.

If neither of these apply, contact the Chamber office at 314.781.8588 to see if you qualify. If you are a food/drink vendor that does not meet one of the criteria above- you are NOT eligible to participate.

Guidelines

A 10 X 10 foot tent is required for participation. Tents can be rented through the Chamber or vendors may bring their own.

All tents must be weighted appropriately with standard tent weights. If a tent is rented through the Chamber, it will be set-up/weighted for you. Vendors who bring their own tent must secure tents using approved weights with a minumum of 40 pounds on each corner. Vendors who do not comply will not be allowed to participate and will not recieve a refund.

Unless special permission is granted, vendors may not sell: Beer, Wine, Soda, Water

Only businesses who have an existing liquor license may apply to sell liquor at the event. These businesses must secure a Temporary Caterer’s Permit through the State of Missouri to serve/sell alcohol at the event.

Businesses selling alcohol can sell up to TWO cocktails. For each cocktail, there must be a food offering.

Businesses selling food or drinks must secure a Temporary Food Establishment Permit through the St. Louis County Health Department.

Vendor Fees


Vendor fees vary between Profit Vs. Non-Profit businesses and Chamber Member Vs. Non-Chamber Member.

Also, a discount (ERD) is offered to vendors who register and pay early by April 17th. Contact the Chamber Office if you are unsure which fee you should pay. Early Registration Discount (ERD) ends on April 14th. Vendor fees include participation in both dates.

**We are working with a new tent company in 2024. They require orders one month in advance. The FINAL DAY to order a tent from the Chamber is April 19th. This is not our rule- it’s the tent company. Plan accordingly.

For Profit Business

Member Fee
$285 (ERD)
$320 after 4/17

Non Member Fee
$360 (ERD)
$410 after 4/17

Non-Profit*

Member Fee
$210 (ERD)
$250 after 4/17

Non Member Fee
$285 (ERD)
$310 after 4/17

Non-Profit (Service Club)**

Member Fee
$135 (ERD)
$160 after 4/17

 

* To qualify as a Non-Profit, you must meet the following requirement: 1)Have a 501 (c3) or 501 (c6) Tax Id status.
**To qualify as a Non-Profit Service Club, you must meet the following 3 requirements  1) Have 501 (c3) or 501 (c6) Tax Id status 2) Not have any paid employees within your chapter or club 3) You may not be selling Items at your booth, nor be gathering signatures.

VENDOR ADD-ON ITEMS
All vendors must have a 10 X 10 tent (and weights) to operate at the event. However, vendors have the option of renting through the Chamber or bringing their own.

The cost of tents and tables are direct costs from the tent company.

NEW IN 2024– Rentals are all-or-nothing. If a vendor chooses to bring their tent- they must also bring their own table(s) 

Tent/Table- $155

Fee includes a 10X10 tent, weights, and 8 foot table. Also includes labor to set-up and breakdown tent. The fees listed below reflect price increase from the new tent company. Extra tables/tent are available on registration form.

Electricity-$50

This fee includes access to one 110 V, 20 amp circuit. Additional outlets are $15 each.

Vendor Registration- Step By Step

Use the following step-by-step process to ensure you are properly registered to participate in the Taste of Maplewood Street Festival. The steps below are designed to inform businesses on the various permits required, but may be secured in any order.

The early registration discount (ERD) applies to registrations and payments received on or before April 17. The deadline to register for the Taste of Maplewood Street Festival is April 30 (note: If you register after April 17th, you willl not be able to order a tent or table)

Determine if you qualify to be a vendor at Taste of Maplewood:
A1) Do you have a business license in the City of Maplewood or the City of Richmond Heights?
YES Proceed to Step 1
NO Proceed to A2

A2) Was your business a member of the Mid County Chamber of Commerce on December 30, 2023?
YES Proceed to Step 1
NO STOP. Do not proceed. Contact the Chamber office at 314.781.8588 to determine if your eligible to participate.

Step 1: Are you selling food or alcohol?

YES Go to step 2

NO Skip to Step 4

Step 2: Are you selling food?

YES Click here to access a Temporary Food Establishment Permit Application. Complete and return as directed. More info on process/permit.

NO Skip to Step 3

Step 3: Are you selling alcohol?  * Businesses requiring a caterers permit (to sell alcohol) need to be a registered vendor of the event prior to applying for the permit.

YES Click here to access Application for Temporary Caterers Permit. *Complete and return as directed.

NO  Skip to Step 4

Step 4: Complete Vendor Information Form- Here

Step 5: Register/Pay Online- HERE

Step 6: Be on the look out for a confirmation email which will provide valuable information about the event and may warrant another step.

Step 6: Attend the Vendor Info Meeting on May 2 at 2:00 p.m. at The Crow’s Nest, (back deck).  It is mandatory for all Food and Drink Vendors  attend the meeting, though, retail and community groups are strongly encouraged, especially if it’s your first time..